PASS mailroom parcel tracking systems


Mailroom is an internal mail tracking system, a parcel tracking system, a file tracking system and a document tracking system all in one. It logs incoming mail and outgoing mail and delivers it with proof of delivery using PDAs and barcodes. Companies, universities, colleges, the NHS and local government institutions use it. The mailroom software is multi-user and is suitable for use across multiple sites. Package tracking systems vary from company to company depending on the office block or site logistics. The parcel tracking software deals with all situations whether addressees collect their mail from post-rooms or mail trolleys, vans, or external carriers deliver it.


Scanner recording receipt of incoming items
Automatic email advice of mail arrival
Electronic signatures for collected and/or delivered mail
Automated barcode labelling if there is no barcode on the item
Multiple sites combined to central database
Instant local or cloud based reports
Covid-19 Quarantining and parcel release
Covid-19 Social distance parcel collections

Workflow comparison for the two systems - Delivery and Collections 

At the central post-room the mail acquires barcode, if it doesn’t have one already, and is then pigeonholed for collection or sorted in bundles for delivery by mail carts. Portable data capture terminals are used to capture signatures for proof of delivery and these then form part of the record for that item making it easy to track its movements in the event of loss. Companies will tend to use delivery systems with mail carts whereas educational establishments tend to use collection systems with pigeonholes in the post room. PASS Mailroom handles both.

Collection systems from the postroom


Trolley and/or van delivery  systems



The PASS parcel tracking system is for Windows 10 and uses Android PDAs to track the mail. Thermal printers such as Zebra, Honeywell, Cab and Dymo print the barcodes using our own integrated software.
More details: Barcode printers and labels..More details: PDAs and Scanners...More details: System requirements...
Free trial for two months
Try the software for a couple of months, adapt it to your system and test it to its limits. We are confident it will give you a quick payback for the small outlay and transform the way you control your asset register. Send us your details and we will give you the link and password to download the software from our download site. We will then help you to understand how it works and at the end of the trial period you can then decide whether to buy the system without losing any settings or data. A blank database and a demo database are included in the trial.