Asset management

The PASS Locator Asset and compliance management system

The PASS Locator system records the ownership, movement, location, maintenance and H &S compliance of company property. The "property" referred to as Assets and includes equipment, machinery, buildings and their contents.  It uses barcode printers and scanners to accurately log the data and is configurable to adapt to your current practices. It automates the process with schedules, movement records and detailed analysis of your assets. The scanners will read either barcodes or RFID tags. The software licence is a single payment with no subscription so there are no annual licence fees . It is available either as a terrestrial system to protect any GDPR data or cloud based with Azure or  other external hosting. Applications include:

Asset Auditing

Recording the location and condition of equipment and company property

Equipment Maintenance

Logging and recording repairs and scheduled maintenance.

Issue and Return of items

Tracking issues to employees  of sales kits, tools, samples etc.

Health and Safety Audits

Routine checks on condition of equipment  to keep in compliance with Health & Safety regulations.

Barcode Equipment

The software for both label printing, PDAs and signature capture pads is free and included in the PC software. The PDAs can be Android or Windows mobile although Windows is no longer supported by Microsoft. Any label printers with a Windows driver can be used – Zebra, Cab, Epson, Datamax, Intermec, TSC and many others.

How it works

Scheduled Audits

Part of asset management is scheduling audits. This means defining when they need checking and then setting audit intervals. The audit will give you information about the following and enables you to take quick action when a problem is identified.
-The condition of the asset
-Cost and depreciation
-Life expectancy
-Maintenance carried out
-Current owner and location

Issues to employees

Each time company property is issued to an employee, whether its a phone, laptop, sales kit, samples, tools or anything else, a simple scan of the items barcode will register it to that persons location. Similarly on return of the items a second scan logs it back in to the company care. This means that at a glance you can see exactly who has got what and where it is. Signatures can be captured with signature pads.

Maintenance  and compliance 

The Locator system records maintenance and health and safety checks throughout the site.  You set up your own tests and checks for each item type whether its a machine like a PC or photocopier, or a  buildings  safety compliance. For example  routine records of toilet cleaning. The maintenance schedules are similar to the audit schedules but include the tests to be carried out. Checks are recorded with the PDA and detailed reports run to provide histories of the checks.

Exporting data

All your reports can be exported to your own system. All the reports have this same header. The Save option enables you to save as an Excel file or pdf. The search option on the right searches through the report just produced. Importing your data.
More details: Asset auditing...


No need to worry about the laborious task of getting your data onto the system. Locator will bring in your spreadsheets or database. Your existing or revised data can be imported from a spreadsheet or csv file. The Locator import templates are specifically written to integrate Excel worksheets and matching columns to fields. The import process can be reused to update the Locator database with new details of personnel or items or add new records. Searching the reports.
More details: Issues and Returns....


A series of filters defining, recipients, item codes, senders, date range and location parameters enables you to refine the reports narrowly. If the filters still provide too much information then the search option will find the exact record you are looking for within the reports taking you to the line entry directly.
More details: Maintenance and compliance...
Free trial for two months
Try the software for a couple of months, adapt it to your system and test it to its limits. We are confident it will give you a quick payback for the small outlay and transform the way you control your asset register. Send us your details and we will give you the link and password to download the software from our download site. We will then help you to understand how it works and at the end of the trial period you can then decide whether to buy the system without losing any settings or data. A blank database and a demo database are included in the trial.